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Just as a carpenter finishes a project with molding, trim, and caulk a trade show display has finishes as well. Lighting can make the difference in being seen and noticed at a trade show or having attendees become “passers by.” The most simple and straight forward lighting option is the halogen or incandescent spot. See the examples below. |
While the lighting in most trade show venues is often bright, that actually can work against you because of shadows cast by the bright overhead lighting. Controlling your lighting allows you to highlight your company’s graphic message and your products or services. |
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One word of caution is to make certain that the convention center limits on wattage. Some venues do not allow 200 Watt Halogen spot lights. The information should be in your Exhibitor Kit, if not ask.
Another category is product or focused lighting. As shown in the examples using a stylish focus light catches your attention and highlights your product. Whether it’s art galleries or retail lighting used to accentuate what the proprietor wants their customer to see and feel. Lighting allows you to set a mood and differentiate yourself from your competition. It elevates your trade show display and gets you noticed. If you would like more information on this topic or if you would like to suggest a topic for a future article, please leave a comment or contact Exhibitor's Journal. |
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Monthly Archives: November 2006
Let There Be Lights – Light Boxes Part I
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When a performer steps out on stage the spotlights go on and all attention is focused on the entertainer. Using light to accentuate art, design, language, and other visual media is as old as the light bulb. Using light effectively in a trade show environment can make the small but important difference in being seen or being ignored. From light boxes to halogen spotlights illuminating your trade show display can help you get noticed. Below are a few products that can help you shed light on your marketing message. |
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Light Boxes – Part 1
- From 6” x 8” table top models to 3’ x 4’ floor units and larger these rear lit boxes are terrific for drawing attention to your product or service offerings at a trade show.
- A basic light box system consists of a frame and Plexiglas to hold the graphic in place, a diffuser to diffuse the light coming from the light source, and a base that houses the light source. The light source can be in the form of leds which are used in edge lit products or fluorescent tubes that are used in back lit applications.

- Light boxes range in price from under $100 to $2500 and higher depending on the application, the construction of the light box, and the type of graphic used in the unit.
- Another non-traditional product for back lighting is CeeLiteTM. Based on the same technology used in cell phones, CeeLite™ is the flat, flexible light bulb that can be tailored into complex shapes and sizes. When AC voltage is applied to the panel, it charges the phosphor causing it to emit light. This product will perk up your graphics and can make an otherwise boring booth come alive.
Next time we will look at trade show lighting options.
The Art and Science of Trade Show Budgeting
Figuring out a trade show budget is as much an art as it is a science. The artistic side relates to the communication of a message that hundreds or thousands of attendees will understand and act on. The scientific side focuses on ROI, how many prospects must you reach to realize a payoff for your effort.
My rule of thumb for trade show and event budgeting is that for an overall marketing budget of 5%, 20% of this should go toward trade shows. Every company is different, however if you depend on relationships, market awareness, and can communicate your message in a visual way, then trade shows are a terrific investment. Where you invest, what shows have your target audience in attendance and how often you attend is going to be unique to your company.
Not surprisingly there are many hidden and not so hidden costs to attending a trade show. Transportation, for example, depending on the size of your trade show display and the amount of trade show “stuff” you take can $250 to over $1000. In some cases it is required or financially smart to join the association or group that is sponsoring the trade show. This again can be from a few hundred to over $500. Below is a simple budget that can give you an overall picture of your next trade show and what the cost categories will be.
The key to success is understanding your market and the players or buyers and reaching them through trade shows in the most efficient way.
Trade Show Budget Worksheet
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ITEM
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ESTIMATE
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ACTUAL
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| 1. Space Rental | $ __________ | $ __________ |
| 2. Display, Graphics | $ __________ | $ __________ |
| 3. Marketing Material | $ __________ | $ __________ |
| 4. Promo Gifts | $ __________ | $ __________ |
| 5. Freight/Shipping | $ __________ | $ __________ |
| 6. On-Site Services (electric, setup, etc.) |
$ __________ | $ __________ |
| 7. Pre-show promo | $ __________ | $ __________ |
| 8. At-event promo | $ __________ | $ __________ |
| 9. Hospitality | $ __________ | $ __________ |
| 10.Personal Expenses | $ __________ | $ __________ |
| 11. Misc. (10-15% of 1-10) |
$ __________ | $ __________ |
| 12. Travel, Hotel, meals | $ __________ | $ __________ |
| TOTAL SHOW BUDGET: |
$ __________ | $ __________ |
If you would like more information on this topic or if you would like to suggest a topic for a future article on this blog, please contact Exhibitor's Journal.
Author Peter Winters: For over 10 years Mr. Winters has been consulting businesses on strategic planning, marketing, and public relations. He is the owner of Exhibit Warehouse a Richmond Virginia-based trade show display and trade show exhibit fabrication company.
Not Just for Sports Wear Anymore
Is Lycra now the marketing managers preferred choice?
For most of us Lycra brings to mind visions of Lance Armstrong on his bike or the latest Diva in a music video. Not for long. This stretchy, light-weight fabric is starting to dominate event displays and trade show booths.
The use of fabric in the trade show industry is still unique in many ways, but there are clearly disadvantages as well as advantages to consider. Why is Lycra becoming a preferred choice for some marketing managers but not others? Is it washable? Can it be used to differentiate my company?
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Before the past few years Lycra was reserved for sports wear, boat canopies, and water bottle jackets. Now with improvements in dye sublimation, solvent, and ink jet print technology printing on this stretchy fabric works well and is cost effective for the trade show industry. For many the days of using the hard to align, curly, and easily damaged "plastic" print popup panels are behind them.
While the fabric systems have their challenges as well many marketing directors are finding fabric is a way to differentiate themselves at a trade show. Availability of vinyl, polycarbonate, laminated paper products and other "hard" print media is very high, the prices are falling, and quality is relatively level. Fabric on the other hand is not as easy to find and only a few companies produce a quality product.
The majority of this discussion will focus on Lycra. While there are many other fabrics: polyester, silk, cotton, and others Lycra is the dominant player.
Let's begin with the positives of fabric. It is light-weight and therefore easy to transport or suspend. It is still unique. The majority of booths are printed plastic. It is widely available and economical. Generally the set up is quick and relatively easy. The "typical" fabric trade show display is an aluminum frame with a zippered or Velcro fastening system to seal the stretched Lycra. Just as it does on bodies, Lycra forms to the frame. This produces a seamless (to the eye) graphic display.
Differentiation is one of the key attractions to fabric. It has a softer look that encourages a more human approach to trade show marketing. After all we wear fabric we generally do not wear plastic. Backlighting and other effects are also possible with fabric that cannot be accomplished with traditional plastic materials (except of course duratrans, which are plastic). This softening effect, some would argue, is more inviting and offers a comfort level that the hard surfaces do not. Clearly it depends on the message and brand you want to project with your display.
Finally, these fabric structures have one attribute that plastic does not, they can be washed. Depending on how the material is printed the lycra fabrics are color fast The ease of care and setup, portability, and uniqueness all lead more and more trade show and marketing managers to choose fabric. Though the story is not complete.
Let's take a look at the down side to fabric. Wrinkles. While many of the Lycra products simply stretch over a frame some stretch better than others. The curved products like the Nichols Entasi product in my experience tend to pull tighter to the frame while the straight wall Velcroed products like the Orbus HopUp have a more loose casual look. Again, it all depends on what you are trying to acheive. Wrinkles can easily be dealt with. Steam. A portable steamer will make your display look like a fresh pressed dress shirt. The challenge, most sales and marketing people, with the exception of a brave few will touch a steamer and actually do this. So companies are left with usually wrinkled image.
Even with the great quality of print from the Entasi and the HopUp products they still do not compare to the "photo realistic" look of a photo paper or plastic display. However for many this is not their goal. Other disadvantages of fabic are that their frames are often bulky and not so easy to put up as the popup frames. In many cases the frames require a tool (usually a hex driver) and in some trade show venues this means union labor to put up your booth. Check with the exhibit management to find out what their rules are regarding setup.
All in all I believe fabric is here to stay, at least for a while. If we can produce wrinkle proof khakis, why not wrinkle free trade show displays. Choose wisely there are great producers of these products, you just have to find them.
If you would like more information on this topic or if you would like to suggest a topic for a future article, please contact Exhibitor's Journal.
Great Reads and Gifts for the Holidays
Wondering what to buy your staff for the holidays? Or do you just need a good book in hand while curling up next to the fireplace this holiday season? Either way, you and your staff will enjoy reading these great business marketing books.
The Irresistible Offer : How to Sell Your Product or Service in 3 Seconds or Less by Mark Joyner
Bombarded with thousands of marketing messages a day, consumers have to make purchasing decisions quickly, which means you have to make the sale just as quickly. There's simply no time for you to make any offer besides the one that works quickly — The Irresistible Offer. This book is well written and easy to read.
The Virtual Handshake: Opening Doors and Closing Deals Online by David Teten, Scott Allen
More people have used the Internet to participate in an online group than to buy products or read news. Every major Internet portal now offers a social networking or "blogging" tool. But these tools are not just for fun – they are rapidly becoming essential tools for business and this book will get you up to speed on the trends. It's a book worth reading.
All Marketers Are Liars : The Power of Telling Authentic Stories in a Low-Trust World by Seth Godin
Seth Godin needs no introduction to the seasoned marketing professional. His insight has changed the way we think about many things. Successful marketers don't talk about features or even benefits. Instead, they tell a story. A story we want to believe. Godin's book tells a story you'll enjoy reading. As expected, this is another excellent book by Godin.
How to Get the Most Out of Trade Shows by Steve Miller
The author, Steve Miller, has advised, consulted, and trained associations, trade show management companies, and corporations all over the world for nearly three decades. This book is filled with real-life examples and numerous tips for those involved with marketing via trade shows.
If you would like more information on this topic or if you would like to suggest a topic for a future article, please contact Exhibitor's Journal.
Top 10 Trade Show Tips
1. Message
Is your message clear? Does it speak to your primary audience? Is it relevant? Does your message have an emotional attachment? Are you trying to say too much when you only have a few seconds to grab your audiences attention?
2. Pre-Show
Have you contacted attendees even with something as simple as a postcard asking them to come by your booth for a prize or gift? Are you in a good location? If not, what will you do about it?
3. Trade Show Display
Have you checked it recently? Does it say things that are no longer true or correct? Is the hardware intact and functional? Does it fit in the space you reserved (last you had a 10×10, this year you have a 20×20). Was your booth designed as an integrated component of your marketing strategy or a piece-meal production with various photos and logos? How will your booth compare to others at your trade show? Not to keep up with the Jones', but you also do not want to stand out for having the least appealing booth either.
4. Accessories
Do you have the proper accessories? Shelving, Lighting (that works), Podiums (with your correct phone, logo, and web address), Literature Stands, Seating, Conference Room, Overhead Fabric Signage, Banner Stands, Fabric Displays, Lightboxes, Plasma/LCD Displays and Mounts, and Counters.
5. Literature and Giveaways
Do you have current literature in the proper quantity for your show? Do you have business cards as described before? Is your literature in alignment with your trade show display? Is your literature in alignment with the audience that will attend your show?
6. Events
Are you going to a very large trade show where a seperate event for your top clients and prospects will help people remember you? Will your top account executives or customer service staff be at the event? How will you reinforce your brand or message at the event so that it is memorable?
7. During the Trade Show I
When and how many people will staff your booth? Is everyone on the same page with regard to what to say about your company and its products? While your booth is being staffed are the employees out in the show meeting with prospects, clients, and vendors or strategic partners?
8. During the Trade Show II
While in the booth do your people know the basics, do not sit, do not eat, go out and meet people in the isle, do not stay behind a table or counter, smile smile smile, use breath mints, speak to people directly [do not act as though you are looking for the next hot prospect], and be honest.
9. During the Trade Show III
If it is clear you are speaking with someone who is a great prospect, suggest that you meet later for a drink or dinner, go to the cafe area of the show and sit and talk as long as your booth is covered, do not try to have a one hour conversation in your booth.
10. After the Trade Show
Follow up with prospects and customers, send everyone who visited your booth a note, postcard, or email thanking them for attending. Set meetings with your best prospects. Have a post-show meeting to discuss how you can exhibit better in the future.
If you would like more information on this topic or if you would like to suggest a topic for a future article, please contact Exhibitor's Journal.
Point A to Point B – How to Ship Your Trade Show Display
Okay, your display is designed, production is complete, the brochures are ready, and your first show is in Orlando. Let’s assume you have a 10×10 PopUp Display.
Now, how the heck do you get the display to your show?
Shipping costs and hassels escalate rapidly if you wait to the last minute. How you coordinate shipping and the method of delivery can make all the difference.
You have choices.
- You can take it with you and check it as luggage. Depending on the airline you may or may not have to pay an excess baggage fee. For example on AirTran Airways anything 51lbs to 70lbs is a $25 fee.
- You can ship it via common carrier UPS, FEDEX, DHL or other freight carrier.
- You can also ship your display via a shipping company such as Overnite Transportation who have a Trade Show Transportation division. Again, for a typical PopUp a trip to Orlando will cost around $100 depending on its origin. No schlepping required. If you like they can take it directly to your booth. These companies are also very good for large displays 20×20, 50×50 and above.
- Regardless of the service you choose label your shipment well and be specific about:
- where it is going
- what show it is for, and
- your booth number.
- Pack you trade show display well. Make sure your graphics are protected and will arrive in good shape. Also, make sure any wheels and locks on your shipping case are in good working condition.
- The majority of display damage occurs during shipping due to improper packing
- Purchase a case for your display that has separate space for each display component whenever possible
- Avoid packing anything but the display components in the case
- Make sure you re-label your package for the return home. Here's a great tip to consider:
- Prepare your return shipping labels before you ship your display to the show and place them on top of everything else in your package
- When you unpack at the show, your return shipping labels are the first thing you unpack. Put them on your packages at that time (one less thing to do after the show)
- Many exhibit carriers offer color-coded labels so ask for them, especially if you are shipping display components to different locations for multiple shows. For example, you can label packages going to Show A with blue labels, Show B with red labels, etc.
If you questions or if you would like to suggest a topic for a future article, please leave a comment or contact Exhibitor's Journal.
How Trade Shows Can Be Like Christmas
There is little greater joy than watching a child at Christmas. Coming downstairs to see what Santa has brought them. Eyes bursting with curiosity and anticipation of their biggest wish. The excitement of opening that first gift, tearing paper,and ripping open the package with sheer delight.
This is exactly the scene businesses want to create in their trade show display. Do you have something magical to attract show attendees? Something that glitters and gets attention?
Your trade show display is the tree. Bright and shiny with beautiful lights and ornaments. The gifts are two fold.
The first gift is your company and the value you offer to a prospect. The second is the giveaway. A gift to your visitor that will remind them of you, your company, and their visit with you at the trade show. And you are Santa finding out what your visitor really wants and finding a way to give it to them.
So with a little forethought you can create the excitement of Christmas in your trade show display by thinking like a child. What would you want to see in your company that would bring a smile to your face, eyes and mouth open with amazement and curiosity?


